Billing & bookkeeping
Your books, where your dojo already lives.
Track expenses by category, keep revenue and spending in one ledger, and push it all to QuickBooks or Xero. No spreadsheets, no double entry, no reconciling four systems the week before taxes are due.
The tax-season scramble
One ledger beats four shoeboxes.
Most schools run tuition in one tool, retail in another, expenses in a spreadsheet, and the rest in a banking app. Reconciling them is a weekend you don't get back, and the numbers are stale the moment you finish.
QuickKicks keeps revenue and expenses side by side, then sends the whole picture to your accounting software so the books are current every day, not just at year end.
Example category breakdown
Where last month went
- Rent & utilities$3,200
- Payroll$5,400
- Equipment & mats$780
- Marketing$450
- Insurance$310
Illustrative only. Your categories are whatever you define, and the report totals them by month.
What's included
Bookkeeping that's actually built in
Not a bolted-on integration you babysit. Expenses, retail, and revenue share one ledger, and the export does the re-keying you used to do by hand.
Log every expense in one place
Rent, payroll, equipment, mat repairs, the marketing spend. Record what goes out next to the money coming in, so your books live where your business already runs.
Categories that drive real reports
Sort expenses into buckets you define, then see the breakdown by category and month. The report an owner actually checks before deciding whether to add a class or a coach.
Push to QuickBooks or Xero
Connect your accounting software once. QuickKicks sends your payments, refunds, and expenses out to QuickBooks Online or Xero, mapped to the accounts you choose.
Retail reconciled, not re-keyed
Square POS pro-shop sales land in the same ledger as tuition and expenses, so retail isn't a separate shoebox you reconcile by hand at month end.
No percentage on your revenue
You keep your own Stripe account and its standard rates. QuickKicks never takes a cut of your tuition, memberships, or retail. The books stay yours, the fees stay flat.
Idempotent, so nothing double-posts
Re-run a sync and only new entries go across. The push is one direction, QuickKicks to your accounting software, so your accountant's ledger stays the system of record.
How the export works
Connect once, then forget about it
Connect
Authorize QuickBooks Online or Xero from Settings and map your income, clearing, and expense accounts.
Run your school
Collect tuition, ring up retail, log expenses. Every entry is tagged and ready to post.
Sync
QuickKicks pushes new payments, refunds, and expenses across. Re-runs only send what's new, so nothing doubles up.
One-way push. Your accounting software stays the system of record.
Questions
Bookkeeping, answered
QuickBooks Online and Xero. You connect your account once through a secure authorization in Settings, pick which income, clearing, and expense accounts entries map to, and you're done.
See your books run themselves.
Book a 20-minute walkthrough with your real categories and accounting software, or start a 30-day free trial. No card required.