Migrating from Gymdesk

Gymdesk is common for gymnastics, ninja and dance studios as well as martial arts. QuickKicks has a guided import for it.

Before you import

1. Set your type of school in Admin › Settings › Vertical & vocabulary. This changes the words QuickKicks uses, for example level instead of belt.
2. Build your ladder in Admin › Settings › Ranks & progression with the same names and order you use today.
3. Create your programs in Admin › Settings › Programs. If you price per class today, group those classes into programs.

Import

1. Go to Admin › Setup and open Import your existing roster.
2. Under Where are you coming from?, pick Gymdesk. Follow the export steps shown: export your active members to CSV, then your subscriptions or plans list.
3. Import Students & families first, then Memberships, then Belts & ranks.
4. Connect billing (Stripe) if you have not yet.
5. On Re-collect cards, send every family a secure link to add their card.

If getting the file out is a hassle, email your export to support@quickkicks.app and the QuickKicks team will import it for you.

How billing starts

Imported memberships come in as pending, with no charge. Each one starts billing when that parent adds a card, on the first charge date you set. Families who have not added a card get reminder emails with a fresh link after about 3 and 7 days, and after 14 days the membership is flagged for your staff to follow up. Turn off billing in Gymdesk before your first QuickKicks charge date so nobody pays twice.

Class packs and punch cards

If a family has classes left on a pack, you can give them the value in QuickKicks: open the family's account and use Add balance under Account Balance. That balance can be used at the register.

After you switch

• Families who cannot sign in usually missed the invite email. Resend it from the family's account page.
• Walk your instructors through taking attendance once before your first day.